How to Create a Professional Email Signature with Logo in Gmail & Google Workspace?

Adding a logo to your email signature instantly makes your messages look more professional and strengthens brand recognition. This guide will show you how to create a professional Gmail signature with logo using SyncSignature, you can also apply it to your entire Google Workspace organization without manually editing each user’s settings.

Why Add a Logo to Your Gmail Signature? #

• Brand Recognition – Your company logo reinforces your brand with every email you send.

• Professionalism – A polished signature builds trust and credibility.

• Consistency – Ensure every team member uses the same branding and format.

Step 1: Open the SyncSignature Email Signature Generator #

1. Log in to SyncSignature or create an account

2. Select a ready-made professional email signature template with a logo or start with.

3. Complete the onboarding.

Step 2: Add Your Company Logo #

To insert a logo in your Gmail signature via SyncSignature:

1. Click the image or logo placeholder in the signature editor.

2. Upload a PNG or JPG logo, or insert it via a secure hosted image URL.

3. Adjust logo size for balance: too big will dominate, too small will get lost.

Step 3: Include Contact Details and Links #

Add essential information alongside or below your logo:

1. Full name and job title
2. Company name
3. Phone number
4. Website link
5. Email address

You can also add:

• Social media icons (LinkedIn, Instagram, X/Twitter, etc.)

• Call-to-action links like “Book a Meeting” or “View Portfolio”

Step 4: Preview and Customize the Layout from Design section #

The real-time preview in SyncSignature lets you adjust:

• Alignment and spacing between logo and text

• Font style and size to match your brand

• Colors to reflect your brand palette

Step 5: Assign the Signature Across Google Workspace (optional) #

Unlike Gmail’s native signature tool, SyncSignature can apply your email signature with logo across your entire organization automatically.

Follow this tutorial for step by step implementation.

Step 6: Test Your Logo Email Signature #

Send test emails to:

• An internal Gmail address (to see how it looks inside your domain)

• An external address (to check formatting in other clients like Outlook or Apple Mail)

Verify:

• Logo displays correctly on desktop and mobile

• Links work as intended

• Formatting is consistent everywhere

Need Help?
If you’ve followed these steps and still have issues, email us at support@syncsignature.com and we’ll assist you.