Executive Assistant Email Signature

Executive and administrative assistants send email in two capacities, and the signature has to make the difference clear. When writing as themselves, the signature carries the assistant's name and title, a line stating who they support, such as Executive Assistant to Jane Smith, Chief Executive Officer, the company name, and direct contact details. When sending from the executive's mailbox through delegate access, or with send as or send on behalf permissions, the message should not carry the executive's signature as if the executive wrote it. Common practice is to sign with the assistant's name and an on behalf of line, so recipients know who arranged the meeting or made the commitment. Microsoft 365 shows on behalf of in the sender line only when that permission is used, and send as shows nothing, which is why the signature does the job. Assistants who manage calendars often add a scheduling link for the executive's calendar rather than their own. When an assistant supports several executives, a single signature that names all of them is usually clearer than switching between versions.