The best Crossware alternative for teams that want client-side deployment and transparent pricing
Crossware routes every outbound email through its cloud for server-side signature stamping. SyncSignature gives you the same central dashboard, directory sync, banner campaigns, click analytics, groups, and agency multi-workspace from $2 per user per month on the base Teams plan, with a 5-seat minimum and setup in under 30 minutes — no email routing, no IT involvement required.
No card required
Works with Gmail, Outlook, Apple Mail & More
Why choose SyncSignature over Crossware
Transparent, Published Pricing
Crossware does not publish pricing on its website — you must contact sales or a reseller for a quote. SyncSignature starts at $2 per user per month on the Teams plan with every feature included. No hidden tiers, no reseller markups.
Every Feature On The Base Plan
Banner campaigns, click analytics, group targeting, directory sync, and AI headshots are all included on SyncSignature Teams. Crossware gates advanced features behind higher tiers and add-ons.
Client-Side Deployment, Zero Mail Routing
Crossware routes outbound email through its servers for server-side signature injection via mail transport rules. SyncSignature injects signatures client-side at compose time. Your email content never leaves Microsoft or Google infrastructure.
Setup In Under 30 Minutes
Crossware requires IT involvement, mail flow rule configuration, and connector setup that can take hours or days. SyncSignature deploys through one admin auth on Google Workspace and Centralized Deployment of an Outlook add-in on Microsoft 365.
Native Google Workspace Support
Crossware is primarily built for Microsoft 365 and on-premise Exchange. SyncSignature supports both Google Workspace and Microsoft 365 natively with the same feature set on both platforms.
Modern Template Library + AI Tools
100+ modern templates with regular updates, plus a built-in AI headshot tool and QR code generator. Crossware offers an HTML editor and basic templates but a smaller pre-built library.
SyncSignature vs Crossware in one paragraph
Pick SyncSignature if you want fast setup without IT involvement, transparent pricing that fits teams as small as 5, and campaigns with click analytics on the base plan. Pick Crossware if you need server-side signature stamping for absolute enforcement on Microsoft 365 or on-premise Exchange, or if your compliance requirements mandate that signatures are applied at the transport layer.
Here is the honest summary: on the features most SMB teams actually deploy day one (modern templates, group targeting, directory sync, banner campaigns, click analytics, agency multi-workspace, AI headshot, QR codes), SyncSignature is faster to set up, cheaper per seat, and includes everything on the base plan. On server-side enforcement for Microsoft 365 and on-premise Exchange where signatures must be stamped at the transport layer regardless of client, Crossware wins and we do not pretend otherwise.
SyncSignature vs Crossware: full feature matrix
| Feature | SyncSignature | Crossware |
|---|---|---|
| Central signature dashboard | ||
| Google Workspace deployment | Limited — primarily Microsoft-focused | |
| Microsoft 365 deployment method | Outlook add-in via M365 Centralized Deployment, client-side, no mail routing | Server-side stamping via mail transport rules (routes email through Crossware servers) |
| On-premise Exchange support | ||
| Email content visibility | Stays inside Microsoft and Google | Routed through Crossware cloud for server-side injection |
| Directory sync | Google Workspace + Microsoft 365, all plans | Azure AD / Microsoft 365 |
| Group targeting | All plans | Yes, via Azure AD groups |
| Unlimited templates | All plans | Template editor included |
| Template library size | 100+ modern designs | Smaller pre-built library, HTML editor focus |
| Banner campaigns | All plans | Yes, via dynamic content rules |
| Campaign click analytics | All plans | Available on higher plans |
| Multi-workspace / agency mode | Dedicated workspaces per client | |
| Built-in AI headshot tool | ||
| Built-in QR code generation | ||
| Mobile email signatures | All plans | Yes, via server-side injection |
| Published pricing | Yes, from $2/user/month | No, requires sales contact or reseller |
| Seat minimum | 5 | Not published |
| Free trial | 7 days, no card required | 30-day trial available via sales |
| SSO / SAML | Via Microsoft 365 / Azure AD | |
| Compliance certifications | Aligned with GDPR principles; no formal certs | Not publicly listed |
| Data residency | AWS India | Azure cloud (region varies) |
Every feature on the base plan
Crossware gates advanced features like dynamic content rules and analytics behind higher pricing tiers. On SyncSignature Teams, banner campaigns with click analytics, directory sync, groups, multi-workspace, AI headshot tool, and QR code generation are all included from seat one.
No sales calls to unlock the features your team actually uses.
- Banner campaigns with click analytics on the $2 base plan
- Directory sync for Google Workspace and Microsoft 365
- Group targeting by department, role, or location
- AI headshot tool and QR code generator built in
Setup in minutes, not hours
Crossware requires IT involvement, mail flow rule configuration in Exchange Online or on-premise Exchange, and connector setup that routes email through Crossware's servers. Typical onboarding involves IT admin time and testing before going live.
SyncSignature deploys client-side. Google Workspace authenticates in one click via the Gmail API. Microsoft 365 approves the SyncSignature Outlook add-in once via Centralized Deployment, then propagates silently to every user's Outlook within 6 to 12 hours.
- Under 30 minutes of admin work for a 50-person team
- No mail flow rules, no connectors, no email routing through SyncSignature
- Client-side injection at compose time on desktop, web, and mobile
- No IT involvement or multi-step Exchange configuration required
Native multi-workspace for agencies
SyncSignature Agency plans give each client a dedicated workspace with its own templates, users, and branding, all managed from a single parent dashboard.
Crossware is designed for single-org enterprise use with Microsoft 365 and does not offer a native multi-tenant model for agencies managing multiple client brands.
How to migrate from Crossware to SyncSignature
Most teams move off Crossware because they want transparent pricing, faster setup, or Google Workspace support. Total admin time: 30 to 60 minutes for teams under 100 employees.
Export your Crossware signature templates
In Crossware, open your signature templates and export or copy the HTML. Take screenshots of each design for reference during rebuild.
Sign up for a SyncSignature Teams trial
7 days, no card required. Start at app.syncsignature.com and pick the Teams plan.
Connect Google Workspace or Microsoft 365
Google Workspace: one admin auth on the Gmail API. Microsoft 365: approve the SyncSignature Outlook add-in once via Centralized Deployment. Microsoft propagates it to all users in 6 to 12 hours. No mail flow rule changes needed yet.
Rebuild or paste your signature templates
Paste exported HTML into the SyncSignature editor or pick from 100+ modern templates. Most enterprise signature layouts have a matching template in the library.
Map groups and assign templates
Recreate your Crossware department or team groups in SyncSignature and assign each the correct template. Directory sync keeps them updated automatically.
Test on one user before going wide
Push the signature to a single test user, send an email, and confirm rendering in Gmail, Outlook desktop, Outlook Web, and iOS Mail.
Remove the Crossware mail flow rules
Critical: disable the Crossware mail transport rule or connector in Exchange Online before pushing SyncSignature live. If both systems are active, employees may see duplicate signatures.
Push live to all users and announce internally
Roll the approved signature out from the SyncSignature dashboard and let employees know the change is cosmetic, not an account issue.
Cancel Crossware at next renewal
Export any reporting data you want to keep before the contract ends. Confirm cancellation terms with Crossware or your reseller.
What Our Customers Say About SyncSignature
Professional Email Signatures Made Effortless!
I didn’t realize how messy my email signature looked until I fixed it. SyncSignature helped me set up a clean, professional signature, and now every email I send looks consistent.
Chirag G.
Director - Strategy & Innovation
Great platform! saved us a ton of time!
I love how easy it is to create professional-looking email signatures with SyncSignature. The templates are modern and eye-catching, saving me lots of time. I also like that I can update everyone's signatures in my company at once.
Bratislava V.
Digital Marketer & Copywriter
Made our brand look consistent in every email!
Before this, everyone had slightly different formats and photos. Now every team member’s signature looks perfectly on-brand with logo, colors, CTAs, everything. The setup was super easy, and updates rolled out instantly to all users. It’s one of those small tools that quietly makes your brand look 10x more professional easily.
Anastasia Liamets
Senior Product Marketing Manager
Standard email signatures for our entire company within minutes
I created account, connected my team using Google Workspace and created a beautiful template for our company through which all signatures are created in a jiffy and installed on everyone’s account automatically.
Sara L.
Growth Analyst
Easily integrates with Google Workspace
I got it thinking about enhancing my value proposition to some customers, but I started using it for myself and I love it. I use Google Workspace and so far so good, easy to use, good templates, good customization, 100% recommended.
Sergio Rey
Best email signature management software I found on the internet!
SyncSignature handles email signature creation and bulk updation from a single place for our Google Workspace users. Everything is automated and employees do not have to do anything.
Jinkal P.
Product designer
The most powerful email signature creator trusted by 30,000+ professionals across 1000+ businesses
When to stay on Crossware
No vendor should pretend to be the answer for every scenario. Three cases where sticking with Crossware is the right move.
You need server-side signature stamping for absolute enforcement
Crossware stamps signatures at the mail transport layer, meaning every outbound email gets a signature regardless of the email client used. SyncSignature uses client-side injection which depends on the add-in or extension being active.
You run on-premise Exchange
SyncSignature is cloud-only and supports Google Workspace and Microsoft 365 (Exchange Online). If you run on-premise Exchange Server, Crossware or CodeTwo Exchange Rules are the right tools.
Your IT team requires transport-layer control over email signatures
If your compliance or IT policy requires that signatures are injected server-side via mail flow rules for audit and enforcement reasons, Crossware provides that architecture. SyncSignature does not route email through any third-party servers.
Frequently asked questions
Crossware does not publish pricing publicly — you must contact sales or a reseller for a quote. SyncSignature Teams starts at $2 per user per month with every feature included, scaling down to $1.40 at 100 users. For most teams, SyncSignature is significantly cheaper with more transparent pricing.
Yes. Crossware uses server-side injection via mail transport rules, meaning outbound emails are routed through Crossware infrastructure for signature stamping. SyncSignature injects signatures client-side at compose time — your email content never leaves Microsoft or Google infrastructure.
No. SyncSignature is cloud-only and supports Google Workspace and Microsoft 365 (Exchange Online). If you run on-premise Exchange Server, Crossware or CodeTwo Exchange Rules are the right tools.
Yes. SyncSignature banner campaigns work client-side. You create banners in the dashboard, assign them to groups, and track clicks — all on the base Teams plan, with no email routing required.
Yes, on both Google Workspace and Microsoft 365. The SyncSignature Outlook add-in installed via Centralized Deployment runs in Outlook mobile alongside desktop and web, so the same client-side signature applies on every surface.
Yes. Export the HTML from Crossware and paste it into the SyncSignature editor. For most enterprise signature layouts we also have a matching template in our 100+ library you can start from.
Crossware is primarily built for Microsoft 365 and on-premise Exchange. Its Google Workspace support is limited compared to its Microsoft offering. SyncSignature supports both Google Workspace and Microsoft 365 natively with the same feature set.
No. Your last pushed signatures remain on your employees' accounts. SyncSignature does not have a lock-in model where signatures stop rendering when you cancel.
No, not today. SyncSignature does not currently offer SAML SSO, SCIM provisioning, or audit logs. If those are procurement requirements, Crossware with Azure AD integration or Exclaimer Pro/Enterprise may be better fits.
For a 50-person team on Google Workspace, start to live signatures averages 22 minutes. For Microsoft 365, admin work averages 30 minutes. The Outlook add-in is approved once via Centralized Deployment and Microsoft propagates it to every user within 6 to 12 hours. No per-user install. Crossware typically requires IT involvement for mail flow rule configuration and connector setup.
Yes. SyncSignature has a free plan for individual use with full template access. Crossware offers a trial period but requires contacting sales.
Data is hosted on AWS India. We do not store email content. Signature images are served via CDN. SyncSignature is aligned with GDPR principles but does not currently hold formal GDPR, SOC 2, or ISO 27001 certifications.
Ready for email signatures without server-side routing?
Start a free 7-day SyncSignature Teams trial. No card required. No sales call needed. Banner campaigns with click analytics, directory sync, agency multi-workspace, AI headshot tool, and 100+ modern templates all included on the base plan at $2/user/month. If you are migrating from Crossware and want a walkthrough, book a 15-minute call.