Email Signature for Therapists and Counselors

Therapists, counselors, and allied health clinicians such as occupational and physical therapists use the signature to establish credentials and to set boundaries around email. The identity block carries the clinician's name followed by credentials in the conventional order (highest degree, then licensure, then certifications, for example PhD, LPC or MS, OTR/L), the license type and number where the licensing board expects it, pronouns if the clinician uses them, and the practice name, address, and phone number. Two notices are close to standard in the field. A confidentiality notice tells recipients the message may contain protected health information and should be deleted if received in error. A crisis notice states that email is not monitored for emergencies and gives a crisis line, such as 988 in the United States, so a client in distress is not left waiting for a reply. Many practices also state expected response times and link to a secure client portal for anything clinical, because standard email is not the right channel for treatment details. Group practices add a booking link and a list of specialties. Design is restrained: a calm logo and no marketing banners on clinical correspondence.