Pronouns in Email Signature

Pronouns in an email signature are the employee's preferred personal pronouns (she/her, he/him, they/them, ze/zir, or custom) displayed in the signature block, typically beneath the name or alongside the title. Including pronouns signals an inclusive organizational culture, reduces the likelihood that recipients misgender the sender in reply emails, and normalizes the practice so transgender and non-binary employees are not forced to disclose unilaterally. Best practice is to make pronoun fields optional rather than required, since some employees prefer not to disclose. Pronouns can be synced from a custom directory attribute or set per-employee in the signature platform. Some organizations also link the pronoun text to a brief explainer page (the company's culture or diversity statement) so recipients unfamiliar with the convention can learn more. The Human Rights Campaign and similar professional standards bodies recommend pronoun inclusion as a best practice for inclusive workplace communication.