Email Signature for Notaries

Notaries public, including mobile notaries, loan signing agents, and remote online notaries, use email to schedule appointments with clients, title companies, and lenders. The signature carries the notary's name, the words Notary Public with the commissioning state, the services offered (general notary work, loan signings, remote online notarization where the state authorizes it), the service area, phone, and a booking link. Many notaries add their commission number and expiration date, and loan signing agents commonly list a certification and background screening status because signing companies ask for them. The legal care point is advertising. A notary who is not a lawyer may not give legal advice, and several states regulate how notaries advertise. California, for example, requires non-attorney notaries who advertise in a language other than English to state that they are not attorneys and cannot give legal advice, and prohibits translating notary public as notario publico, a term that implies a lawyer in many countries. A signature is part of a notary's advertising, so wording should describe services without implying legal expertise.