Free email signature templates
Explore the variety of email signature examples and templates that can be created using SyncSignature.
email signature templates by category
Gmail signature templates
Want to keep your emails looking sharp and on-brand? Check out top-rated email signature designs for Gmail.
Outlook signature templates
Make every email count.
Use this professionally designed Outlook signature templates to stay branded and consistent.
Apple Mail signature templates
The easiest way to brand your emails. Try this professional Apple mail signature design and upgrade your email game.
Yahoo signature templates
Tired of plain email endings?
Here’s a simple Yahoo email signature that keeps your emails looking polished and professional.
Thunderbird signature templates
Want to make a great impression with every email?
Use this clean, professional Thunderbird signature to keep your brand front and center.
The most powerful email signature creator trusted by 28000+ professionals across 1000+ businesses
People all over the world use SyncSignature!
Simple and easy 💪🏼
Mehul Fanawala
Founder
The Clueless Company
Love it ❤
Ajinkya Bhat
Notion X Startups
Great profile picture!
Jules Essen
Co-Founder of FindYourTriggers
I can honestly say that I’ve enjoyed
I generated my current profile picture of PH using SyncSignature. Super easy and intuitive UI. It took 10 seconds to create account. Impressive results Great job team 🫡👏
Daxeel Soni
Viralify AI
10/10 would recommend👌🏼
Raymel Francisco
Building Recaps.fyi
Simply great!
Elen Udovichenko
Head of Content
Flowla
Outstanding Service & Exceptional Value
Great Support + Brand Customization ❤
Seamless Company‑Wide Deployment!
Effortless Branding & Modern Templates
Setting up my signature took literally less than 5 minutes. The interface is incredibly intuitive… The variety of templates is impressive… Team management has been invaluable… Google Workspace integration made deployment completely seamless.
Easy Design & Bulk Updates
Simply great!
Easily integrates with Google Workspace
Great product with a good expansion margin. The product does what it claims to do… We have been happily managing our signatures for some weeks now and we are very pleased. While a few things can be improved, the team is so responsive that we aren’t that much concerned.
Consistent Email Signatures for Your Company
Nothing more to ask!
Frequently asked questions
How to create an email signature?
The best way is to sign up on SyncSignature free email signature generator. Select a professional email signature template of your choice. Update your details, corporate email, company name, add phone numbers. Click save and add to your email client settings.
How do I ensure my email signature looks consistent across devices?
Our platform automatically optimizes your signature for different screens, ensuring a consistent and professional appearance.
How to design an email signature?
To design the best professional email signature, you should follow best practices of signature design:
- Add only valid contact information
- Add a professional headshot
- Stick to two colors
- Limit social media icons to 5
- Use only websafe fonts that are supported by all email clients
- Contain call to action
To create a professional email signature, use SyncSignature email signature generator with professional email signature templates.
How can I create an email signature with a headshot?
SyncSignature provides you a branded profile picture maker that is well suited to with an email signature design on SyncSignature. This will ensure you have a great online presence.
What are email signature templates?
Email signature templates are pre-designed email signature layouts that let you create professional, branded signatures quickly by adding your name, title, company info, and links, without starting from scratch.
Does SyncSignature offer free email signature templates?
Yes. SyncSignature provides free email signature templates that are modern, mobile-friendly, and work with Gmail, Outlook, Apple Mail, and more.
How do I choose the right email signature template for my brand?
Pick a template that reflects your brand’s tone - minimal for tech/startups, creative for freelancers, and corporate for formal businesses. SyncSignature offers styles for every industry and role.
Are your templates compatible with Gmail, Outlook, and Apple Mail?
Yes. All SyncSignature email signature templates are designed to work seamlessly across major email platforms including Gmail, Outlook (desktop/web), Apple Mail, and mobile clients.
Can I customize the fonts, colors, and layout of your templates?
Absolutely. Every template on SyncSignature is fully customizable. You can change fonts, adjust brand colors, add images, links, marketing banners, and social icons with ease.
Do your email signature templates support logos, profile pictures, and banners?
Yes. SyncSignature templates support images such as company logos, personal photos, and promotional banners. You can drag-and-drop or upload them easily.
Can I use different templates for different teams or roles?
Yes. If you're using SyncSignature for a team, you can assign different templates to departments (like Sales vs. Support) or roles (like CEO vs. Intern), while keeping branding consistent.
What kind of templates do you offer—minimal, bold, creative?
SyncSignature offers a wide range of template styles:
- Minimal
- Bold and modern
- Corporate/professional
- With photo or without photo
- Formal
- Creative
- Promotional Templates with banners or call-to-action buttons
Are your email signature templates responsive on mobile devices?
Yes. All templates are mobile-optimized to look clean and professional on smartphones, tablets, and desktop email clients.
What is the best email signature template for freelancers?
Freelancers often use personal templates with photos, role descriptions, and portfolio links. SyncSignature has templates tailored for consultants, creatives, and solo professionals.
Do you offer HTML email signature templates I can export?
Yes. After customizing a template, you can copy the clean HTML to paste into your email client or export it.
Can I create branded email signature templates for my whole company?
Yes. With SyncSignature’s Teams plan, you can create a branded template once and automatically apply it to every employee’s signature, ensuring consistency across departments.
What makes a good professional email signature design?
A strong signature design is clean, well-structured, includes essential contact details, branding, and optional social or promotional links, without being cluttered.
Are there templates for specific industries like real estate, law, or tech?
Yes. SyncSignature includes templates designed for industry-specific needs like real estate (with photo), law firms (formal style), tech startups (minimal + modern), and agencies (with banners).
Can I switch templates after I’ve created my signature?
Yes. You can switch templates anytime. Just apply your saved info to a new layout in the SyncSignature editor and export it again.
Do these templates support legal disclaimers or confidentiality notices?
Yes. You can add a custom disclaimer section at the bottom of any template which is useful for lawyers, finance professionals, and enterprises.
How do I add my logo to my email signature?
You can simple signup on SyncSignature. Go to Information tab and add your company logo. You can also adjust the size of your company logo that can be visible through email signature preview. Once done, you can simply copy the email signature and paste it in your email client.
What size should an email signature be?
Ideally your email signature should not be wider than 600 px. Your images should not be heavy. The total file signature size should be around 15kb. Use SyncSignature email signature examples and customize them with your details to come up with compatible HTML email siganture quickly.
How to create an HTML email signature?
SyncSignature provide professional email signature templates and enough customisation options to create modern email signatures. There are email signature examples you can copy directly on SyncSignature. Use SyncSignature email signature generator is user-friendly and designed for anyone to design a professional HTML email signature quickly.
Will my email signature only work in Gmail?
Email signatures generated through SyncSignature works for all major email clients like Gmail, Outlook, Apple mail, Thunderbird, Yahoo etc. Let us know in case you are looking to add signatures to any specific platform.
What are the best fonts for a professional email signature?
SyncSignature recommends the use of web safe fonts. These fonts are supported by all major email clients. So you do not have to worry if your recipient sees the signature with the same font you’ve chosen.
Here is a list of fonts that are used in SyncSignature email signature templates:
Arial
Comic Sans MS
Courier New
Georgia
Lucida Console
Tahoma
Times New Roman
Trebuchet MS
Verdana