Free Outlook Signature Generator
Use our free Outlook Signature Generator to create stunning, professional Outlook signatures in minutes—no design skills needed! Choose from a variety of templates for a perfect Outlook email signature.
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Outlook signature templates
How to create an Outlook signature?
Professional Outlook signature designs
Choose from predefined professional Outlook signature templates to match your style, profession, and personality. SyncSignature makes it simple and effective without a designer.
Turn logo into branded Outlook signature
Captures your brand color from the logo and instantly creates professional Outlook signature templates that reflect your unique brand to make a lasting impression.
Only Outlook signature generator
This is the last thing you will ever need to design a Professional Outlook signature. You can design your Outlook signature with a headshot, which is a crucial element in establishing a strong first impression. Use our headshot editor to come up with a professional headshot that will look great on your Outlook signature as well as on all your socials.
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Founder
The Clueless Company
Love it ❤
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Notion X Startups
Great profile picture!
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Co-Founder of FindYourTriggers
I can honestly say that I’ve enjoyed
I generated my current profile picture of PH using SyncSignature.
Super easy and intuitive UI
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Viralify AI
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Building Recaps.fyi
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Elen Udovichenko
Head of Content
Flowla
Frequently asked questions
Can I put images in my Outlook 365 email signature?
Yes, you can. When adding your signature in Outlook, you will have the option to add images - logo and headshot.
How do I ensure my Outlook signature looks consistent across devices?
Our platform automatically optimizes your signature for different screens, ensuring a consistent and professional appearance.
Can you add signatures to Outlook reply emails?
Yes, you can. Add your signature as described in our guide. Then select one of your signatures from the Replies/forwards drop-down if you want your signature to display in the messages you reply to and forward.
How can I generate a professional email signature for Outlook?
You can use SyncSignature’s Outlook Signature Generator to create a clean, branded email signature in minutes. Just enter your details, choose a template, and copy it into your Outlook settings.
Is this Outlook signature generator free to use?
Yes. SyncSignature offers a free signature generator that lets you create and download a professional Outlook signature for free.
Can I use this tool to create an Outlook signature with a photo or logo?
Absolutely. The signature generator supports images, so you can add your company logo, profile picture, or banner directly into your Outlook signature design.
How do I add a custom email signature to Outlook desktop?
Once you generate your signature, copy the signature and go to Outlook > File > Options > Mail > Signatures. Paste it into the signature editor and save.
Will the generated signature work on both Outlook Web and Outlook Desktop?
Yes. The signature you create with SyncSignature is compatible with Outlook Desktop (Windows/Mac) and Outlook Web (OWA). Just paste it into each version’s signature settings.
Can I customize font styles and colors in my Outlook signature?
Yes. SyncSignature’s generator lets you choose different fonts, brand colors, layouts, and social icons so your Outlook signature matches your personal or business branding.
Will the signature look the same across all devices?
The generated HTML signature is designed to be responsive and will appear consistently across Outlook for desktop, web, and mobile. However, slight variations may occur based on device or Outlook version.
Do I need any coding knowledge to create an Outlook signature?
 No. SyncSignature’s generator is 100% no-code. You just fill in your details, choose a design, and your signature is ready to copy-paste into Outlook.
Can I save my Outlook signature to edit later?
If you create a free account, you can save and edit your signature anytime in the SyncSignature dashboard.
What should I include in a professional Outlook signature?
A professional Outlook email signature should include your name, job title, company, phone number, email, website, and social media links. You can also add a photo, logo, or a marketing banner.
How do I remove the default “Sent from Outlook” line and add my custom signature?
To replace the default message, go to Outlook settings > Mail > Compose and reply (for web) or Options > Mail > Signatures (for desktop), then paste your custom signature from SyncSignature.
Can I preview my Outlook email signature before using it?
Yes. The generator shows a live preview as you edit, so you can see how your Outlook signature will look before copying it.
Does SyncSignature support Outlook 365 and Outlook 2019/2021?
Yes. The generated signatures are compatible with Outlook 365 (Microsoft 365), Outlook 2019, and Outlook 2021 for both Windows and Mac.
Can I create multiple Outlook signatures with different styles?
Yes. You can create and download multiple signature designs—for different roles, brands, or purposes and switch between them in your Outlook signature settings.
Is SyncSignature the best Outlook signature maker?
SyncSignature is the only Out signature creator you need to create a professional Outlook signature. We have plenty of professional Outlook signature templates to choose from and you could worry less about the compatibility since we have got it covered well.
Can you have multiple email signatures in Outlook?
You can have both a single signature and multiple signatures in Outlook. One of them will be set as your default signature. However, you can easily change it from the new message screen. Simply open a new message, right-click on the signature in the message, and choose a different signature from the list.
How do I add a banner to an Outlook signature?
Create your email signature using SyncSignature's free outlook signature generator. In the CTA section, you can simply upload your banner and give it a link.
How do I add a disclaimer in Outlook?
Create your email signature using SyncSignature's free outlook signature generator. In the Information section, you can add a disclaimer in the Footer.
How do I add social media icons and buttons to an Outlook email signature?
Create your email signature using SyncSignature's free outlook signature generator. In the Information section, you can add a social media links and in the Design section, you can customize the design.
How do I add a quote to my Outlook signature?
Create your email signature using SyncSignature's free outlook signature generator. In the Information section, you can add a quote in the Footer, preview of which will be visible to you on the right side.
Create professional Outlook signature for free
Sign up on SyncSignature and generate a professional Outlook signature at no cost. Unlock a new marketing channel for your company!