How Yanolja manages email signatures in a smart and efficient way
Overview
Yanolja is a global cloud solutions provider in the hospitality sector needed a way to manage email signatures for over 550 employees spread across multiple countries. With a distributed workforce and multiple business units, ensuring consistent branding, and timely updates had become a serious operational challenge.
Challenges
Before adopting SyncSignature, the company’s IT and marketing teams faced:
- Inconsistent branding across regions and departments
- Manual updates that required individual employee intervention
- Legal disclaimers not being applied uniformly
- Time-consuming rollouts for marketing campaigns in email signatures
Maintaining visual consistency across thousands of daily emails was not only difficult but it was slowing down both IT and marketing operations.
The Solution
The company adopted SyncSignature to:
- Centrally control and update all employee signatures
- Apply group-based templates for different departments
- Ensure automatic compliance with legal and regional requirements
- Integrate seamlessly with their Google Workspace
The deciding factors included ease of deployment, and the ability to launch signature-based marketing campaigns without IT bottlenecks.
Implementation
800+ signatures were updated automatically on emails and user aliases across the entire company.
- Branding guidelines were applied across all business units
- Marketing campaign banners were added without disrupting daily operations
No additional IT training or resources were needed. SyncSignature’s interface allowed marketing team to manage assets directly.
Results
After adopting SyncSignature, the enterprise reported:
- 100% brand consistency across all employee emails
- Significant time savings for IT, reducing signature-related requests by over 90%
- Faster campaign execution, allowing marketing to launch banner promotions in hours instead of weeks
- Improved compliance with legal and regulatory requirements
Conclusion
With SyncSignature, this global enterprise transformed email signatures from a maintenance problem into a powerful, centrally-managed brand asset. By eliminating manual processes and enabling instant updates, the company now delivers consistent branding in every email sent without adding workload to the IT team.
SyncSignature is the most powerful email signature manager trusted by 28000+ professionals across 1000+ businesses
